As you complete the final preparations for your presentations for next week’s conference, please note the following information regarding the AV setup in our conference breakout rooms and on-site registration.

Each room will be equipped with:

• Screen and projector or large flat-screen monitor
• Windows laptop (office apps, standard browsers, and Zoom installed)
• Tripod-mounted webcam with two-way microphone and additional speakers (if needed for room size)
• Contact number for tech support from hotel or conference staff
• Session chair packets (time warning signs, session schedules, etc.) – these packets should remain in the breakout rooms

DO NOT CONNECT PERSONAL LAPTOPS OR OTHER DEVICES TO THE PROJECTORS

Presenters should access their slides and presentation materials via email, cloud storage, or USB drive (which can be plugged into the provided laptop). Conference staff will not provide USB drives.

Windows laptops do not support files created in Keynote or Prezi. These presentations should be converted to PDF or Powerpoint prior to your conference session.