The Annual Conference on South Asia offers limited space for publishing companies, universities, organizations, educational programs and more to rent booths to sell books and merchandise. Booths are sold on a first come, first served basis. The conference organizers keep a waiting list in case of cancellations and will offer that booth space to publishers in order of request. As space is rented, the site will be updated with how many available spaces remain, and prior to the conference, a full map of the exhibit space will be posted for exhibitors and conference attendees.
Purchase an Exhibit Booth Space
Sales Space Information
Cost: $500 U-Shaped Booth
Includes:
- Three 8 ft. skirted tables in U-shaped configuration (for display)
- One cocktail table and chair (for sales)
Sale Hours:
Wednesday, October 22: 2:30 PM – 5:30 PM
Thursday, October 23: 9:00 AM – 6:30 PM*
Friday, October 24: 9:00 AM – 5:30 PM
Saturday, October 25: 9:00 AM – 5:30 PM
*The Book Exhibit Room will remain open later on October 23 for our Thursday evening cash-bar reception. Publishers may expect a large influx of traffic during these extended hours.
Shipments for sales materials:
Do not ship sales materials to arrive at the Concourse Hotel before Monday,
October 20, 2025. All materials shipped on this date or later will be stored by the
Madison Concourse Hotel at no cost. Any materials received before this date may
be misplaced. Ship to the following address:
The Madison Concourse Hotel & Governor’s Club
Annual Conference on South Asia: Conference Dates
Exhibitor Company Name & Representative Name
1 West Dayton Street
Madison, WI 53703
Boxes should be numbered (1 of 3, 2 of 3, etc.) and labeled as follows:
“Please hold for South Asia Conference, Oct 22-25, 2025”
Below is a diagram of Capitol Ballroom B with exhibit spaces available. Exhibitors are subject to change prior to the conference.
This is an accordion element with a series of buttons that open and close related content panels.
Booth 1 -
Exhibitor:
Representative:
Booth 2 -
Exhibitor:
Representative:
Booth 3 -
Exhibitor:
Representative:
Booth 4 -
Exhibitor:
Representative:
Booth 5 -
Exhibitor:
Representative:
Booth 6 -
Publisher:
Representative:
Booth 7 -
Exhibitor:
Representative:
This is an accordion element with a series of buttons that open and close related content panels.
Exhibitor Deadlines
February 1
- Book Exhibit submission portal opens
- Conference registration opens
September 1
- Book Exhibit submission portal closes
September 15
- Deadline to choose a booth location and submit special AV needs
October 20-21
- Have sales materials shipped to the Madison Concourse Hotel between Monday, October 20 and Tuesday, October 21