The Annual Conference on South Asia offers limited space for publishing companies, universities, organizations, educational programs and more to rent booths to sell books and merchandise. Booths are sold on a first come, first served basis. The conference organizers keep a waiting list in case of cancellations and will offer that booth space to publishers in order of request. As space is rented, the site will be updated with how many available spaces remain, and prior to the conference, a full map of the exhibit space will be posted for exhibitors and conference attendees.

Purchase an Exhibit Booth Space

Sales Space Information

Cost: $500 U-Shaped Booth


  • Three 8 ft. skirted tables in U-shaped configuration (for display)
  • One cocktail table and chair (for sales)

Sale Hours:

Wednesday, October 18:    2:30 PM – 5:30 PM
Thursday, October 19:        9:00 AM – 6:30 PM*
Friday, October 20:            9:00 AM – 5:30 PM
Saturday, October 21:        9:00 AM – 5:00 PM

*The Book Exhibit Room will remain open later on October 19 for our Thursday evening cash-bar reception. Publishers may expect a large influx of traffic during these extended hours.

Shipments for sales materials:
Do not ship sales materials to arrive at the Concourse Hotel before Monday,
October 16, 2023. All materials shipped on this date or later will be stored by the
Madison Concourse Hotel at no cost. Any materials received before this date may
be misplaced. Ship to the following address:

The Madison Concourse Hotel & Governor’s Club
Annual Conference on South Asia: Conference Dates
Exhibitor Company Name & Representative Name
1 West Dayton Street
Madison, WI 53703

Boxes should be numbered (1 of 3, 2 of 3, etc.) and labeled as follows:
“Please hold for South Asia Conference, Oct 17-22, 2023”

Below is a diagram of the Madison Ballroom with exhibit spaces available. Exhibitors are subject to change prior to the conference.


This is an accordion element with a series of buttons that open and close related content panels.

Booth 1 -

Exhibitor: South Asian Studies at UW-Madison

Representative: Dept of Asian Languages and Cultures & International Studies

Booth 2 -



Booth 3 -



Booth 4 -



Booth 5 -

Exhibitor: South Asia Open Archives


Booth 6 -

Publisher: Primus Books

Representative: Dr. Prasun Chatterjee

Booth 7 -

Exhibitor: Alhamra Publishing

Representative: Shafiq Naz

Booth 8 -

Exhibitor: AIPS/WISLI


Booth 9 -

Exhibitor: Coherent Digital

Representative: Jenni Wilson

Booth 10 -

Exhibitor: The Scholar’s Choice

Representative: Tom Maloney

Booth 11 -

Publisher: The Scholar’s Choice

Representative: Tom Maloney

This is an accordion element with a series of buttons that open and close related content panels.

Exhibitor Deadlines

February 1

  • Book Exhibit submission portal opens
  • Conference registration opens

September 1

  • Book Exhibit submission portal closes

September 15

  • Deadline to choose a booth location and submit special AV needs (i.e. internet connection, phone line, etc.)

October 14

  • Have sales materials shipped to the Madison Concourse Hotel between Saturday, Oct 14 and Tuesday, Oct 17