Meetings
Association Meetings and Special Events
Various associations hold important meetings at the Annual Conference on South Asia by coordinating with the Conference Coordinator to reserve space and time in the conference program. If you have any questions about planning an association meeting during the Annual Conference on South Asia, please email the Conference Coordinator.
2026 Meetings and Special Events
AIIS Dissertation to Book Workshop Reception (Closed), 7:00-9:00 PM, Assembly Room
Ghost Peppers #No Borders, 7:00 PM, Wisconsin Ballroom
American Institute of Pakistan Studies Open House, 10:30 AM-12:15 PM, Private Dining Room
Remembering Sekar Memorial Reception, 5:30-7:00 PM, Wisconsin Ballroom
American Institute of Pakistan Studies Executive Committee Meeting (Closed), 6:00-9:00 PM, Assembly Room
Film Screening: Gail & Bharat by Somnath Waghmare, 7:00 PM, Madison Ballroom
Documentary/Ethnographic Film Screenings, 10:30 AM-12:15 PM, Capitol Ballroom A
American Institute of Bangladesh Studies Board/Committee Meetings and Luncheon, 11:00 AM-3:00 PM, Private Dining Room (Closed)
American Institute of Sri Lankan Studies Meeting and Reception, 6:00-8:00 PM, Assembly Room
American Institute of Bangladesh Studies Reception, 6:30 PM, Senate Room
Important information for Association and other Meeting organizers:
1. Requests for meetings at the Annual Conference are scheduled on a first-come, first-served basis.
2. The conference committee strongly requests that meeting times do not overlap with panel sessions, or special events, in particular: All-conference Dinner (Thursday), Keynote Address (Thursday), and Plenary Session (Friday).
3. The Madison Concourse Hotel does not allow any group to cater food from vendors outside the hotel. If this is an issue for your group, please contact the Conference Coordinator to discuss alternative meeting locations.
4. A small service charge applies to room reservation for Association Meetings; this service charge covers the additional cost of room rental and staff time for coordinating logistics of your meeting with the Concourse.
5. Once your meeting is approved, you will have the option to request additional AV, food, and room arrangements with a member of the Concourse banquet staff. Please do not contact the Concourse staff directly before your event has been approved.
6. If your event is a reception and open to all conference attendees, we suggest that you consider submitting an Advertisement in the program book so that your event is highlighted.
Special Events
Individuals are invited to submit requests to hold special events at the conference. If a request is accepted, organizers must pay a small fee to participate at the conference.
Examples of special events in the past include photo exhibits, exclusive documentary screenings, art exhibits and accompanying receptions, and other events.