The Annual Conference on South Asia offers limited space for publishing companies, universities, organizations, educational programs and more to rent booths to sell books and merchandise. Booths are sold on a first come, first served basis. The conference organizers keep a waiting list in case of cancellations and will offer that booth space to publishers in order of request. As space is rented, the site will be updated with how many available spaces remain, and prior to the conference, a full map of the exhibit space will be posted for exhibitors and conference attendees.

Purchase an Exhibit Booth Space

Sales Space Information

Cost: $400 U-Shaped Booth


  • Two 8 ft. skirted tables (for display)
  • One cocktail table and chair (for sales)

Cost: $500 U-Shaped Booth


  • Three 8 ft. skirted tables (for display)
  • One cocktail table and chair (for sales)

Sale Hours:
Thursday, October 11:      2:00 pm – 6:30 pm*
Friday, October 12:           9:00 am – 6:30 pm*
Saturday, October 13:       9:00 am – 6:00 pm

*The Book Exhibit Room will remain open later on both Thursday, October 11 and Friday, October 12 for our Thursday and Friday evening cash-bar receptions; Publishers can expect a large influx of traffic during these extended hours.

Shipments for sales materials:
Do not ship sales materials to arrive at the Concourse Hotel before Monday,
October 14, 2019. All materials shipped on this date or later will be stored by the
Madison Concourse Hotel at no cost. Any materials received before this date may
be misplaced. Ship to the following address:

The Madison Concourse Hotel & Governor’s Club
Annual Conference on South Asia: Conference Dates
Exhibitor Company Name & Representative Name
1 West Dayton Street
Madison, WI 53703

Boxes should be numbered (1 of 3, 2 of 3, etc.) and labeled as follows:
“Please hold for South Asia Conference, Oct 17-20, 2019”

Below is a diagram of the Madison Ballroom with exhibit spaces available. Exhibitors are subject to change prior to the conference.