University of Wisconsin–Madison

Lodging

The Madison Concourse Hotel and Convention Center blocks a certain number of rooms for the weekend of the conference, but many participants and attendees will have to seek lodging elsewhere around Madison as these rooms tend to fill early in the year. The conference staff has arranged for a block of rooms at many other hotels around Madison, and individuals can also seek rooms at other locations around the city.

Check out the list below of hotels near the Concourse Hotel and in other parts of Madison to book your reservation. Visitors may also seek room shares or housing with Madison residents on the Roommate Board. Fill out the form below with the required information to be added to the board by conference organizers. Please give at least one week for information to appear. Roommate Board requests close on October 8, 2016, and the board will be cleared following the conference.


Note: Conference participants and attendees should make their own hotel room reservations. The conference staff CANNOT make reservations for individuals, and similarly the conference staff has no control over the room blocks at each hotel. The room blocks are limited and first come, first served.

  • Room Blocks

    The conference staff has arranged room blocks, some with special group rates, at the following hotels. To obtain these special rates, be sure to identify yourself as part of the Annual Conference on South Asia.

    Note: The conference staff CANNOT guarantee room availability and rates. Please contact the hotels with any questions regarding the room blocks and reservations. Please do not contact the Annual Conference on South Asia about hotel reservations.


    The Madison Concourse Hotel and Governor’s Club (conference venue)
    Concourse Level Rates: $140 single, $150 double, $160 triple, $170 quad
    Gov Club Level Rates: $170 single, $180 double, $190 triple, $210 quad
    1 West Dayton Street
    Phone: (608) 257-6000 or (800) 356-8293 (toll-free)
    Direct URL for Attendee Registration (If use this URL, no login is needed): Click here.
    Reservation deadline: Midnight (CST) September 21, 2016
    Please call the Madison Concourse Hotel directly at (800) 356-8293 to make reservations. Attendees should identify themselves as part of the South Asia Conference 2016 when making their guest room reservations.

     

    Best Western Premier Park Hotel
    Rates:
    $169 plus tax per night for traditional rooms with 1 or 2 beds
    $179 plus tax per night for deluxe rooms with 1 or 2 beds
    $209 plus tax per night for suites
    22 South Carroll Street
    Phone: (608) 285-8000 or (800) 279-8811
    Miles to conference venue: 0.3
    Reservation deadline: September 10, 2018

    DoubleTree by Hilton Hotel Madison
    Rates: $155/night single or double room
    525 West Johnson Street
    Phone: (608) 251-5511
    Miles to conference venue: 0.5
    Reservation deadline: September 19, 2016

    Hampton Inn & Suites Downtown
    Rate: $154/night standard room + tax
    440 W. Johnson St.
    Phone: (608) 255-0360
    Miles to Conference venue: 0.4
    Reservation deadline: September 20, 2016
    Group name:  South Asia Conference 2016

    The Lowell Center
    Wednesday/Thursday/Sunday Rate: $94/night for one person; additional $12 for each person after that for Standard room

    Friday/Saturday Weekend Rate: $114/night for one person; additional $12 for each person after that for Standard room

    610 Langdon Street
    Phone: (866) 301-1753
    Miles to conference venue: 0.6
    Online booking: Click here.
    Reservation deadline: September 19, 2016
    When calling to make reservations, refer to group code: SOASIA

  • Other Hotels

    The following list of hotels are located in Madison, but please note that room blocks have NOT been arranged at these hotels.


    AmericInn Madison West
    516 Grand Canyon Drive
    Phone: (608) 662-1990 or (800) 396-5007 (toll-free)
    Miles to conference venue: 6.8

    Best Western West Towne Suites
    650 Grand Canyon Drive
    Phone: 608-833-4200
    Miles to conference venue: 6.9

    Sheraton Madison Hotel
    706 John Nolen Drive
    Phone: (608) 251-2300 or (866) 716-8103 (toll-free)
    Miles to conference venue: 3.0

    Mansion Hill Inn
    (Bed & Breakfast)
    424 North Pinckney Street
    Phone: (608) 255-3999 or (800) 798-9070 (toll-free)
    Miles to conference venue: 0.2

    Best Western InnTowner and The Highland Club
    2424 University Avenue
    Phone: (608) 233-8778 or (800) 258-8321 (toll-free)
    Complimentary shuttle service within 2 mi. of the hotel including the conference venue
    Miles to conference venue: 2.3

    Crowne Plaza Hotel
    4402 East Washington Avenue
    Phone: (608) 244-4703 or (877) 227-6963 (toll-free)
    Miles to conference venue: 5.4

    Hostelling International – Madison Hostel
    141 South Butler Street
    Phone: (608) 441-0144
    Miles to conference venue: 0.6

  • Roommate

    The conference has no affiliation with the following accommodation rental sites. Please use caution when booking with these sites. The conference organizers are not liable for any issues that arise if accommodations are taken through these companies and cannot provide any information besides the website address:

    Airbnb

    CouchSurfing


    If you are looking for a roommate for the Annual Conference on South Asia, you can request to be added to the roommate board. Fill out the form below to be added to the board.

    Roommate Board

    Please provide the following information to be added to the Roommate Board in the form below. The details you provide will be added to the Roommate tab above. Allow a week for conference organizers to update the board after you submit a request. Conference organizers will not accept Roommate Board requests via this form after October 1, 2018. You may request to be removed from the Roommate Board; however, there is no guarantee that conference organizers will be able to accommodate this request until after the conference when the board is cleared. Please do not email conference organizers with information to be posted on the board. You must fill out the form below to be added.