Conference Deadlines

Please note that submission dates are different for 2021.

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Symposium (Formerly PreConference) Submission Deadlines

Please note this option is not available for the 49th Annual Conference in 2021.

Panel, Round Table, & Single Paper Submission Deadlines

February 22

  • Panel, Round Table, & Single Paper submission portals open
  • Conference registration opens
  • Meal Ticket purchasing opens

April 5

  • Submission portals close – all submissions due

June 30

  • All participants must be registered by June 30th

September 2

  • Last day to submit program schedule changes. Changes made after Sept 2 will not appear in the program book (only on the printed addendum)

September 15

  • Registration refund deadline

October 1

  • Online registration closes. After October 1st, registration fees must be paid upon arrival to the conference

Film Submission Deadlines

Please note this option is not available for the 49th Annual Conference in 2021.

Book Exhibit Submission Deadlines

Conference organizers are working to determine the best options for these requests. Additional information is forthcoming. Please contact conference organizers with questions.

Mid-February

  • Book Exhibit submission portal opens
  • Conference registration opens

September 1

  • Book Exhibit submission portal closes

September 15

  • Deadline to choose a booth location and submit special AV needs (i.e. internet connection, phone line, etc.)

October 14

  • Have sales materials shipped to the Madison Concourse Hotel between Monday, Oct 18 and Wednesday, Oct 20

Additional information can be found on our Exhibits web page.

Advertisement Submission Deadlines

Conference organizers are working to determine the best options for these requests. Additional information is forthcoming. Please contact conference organizers with questions.

Mid-February

  • Advertisement submission portal opens
  • Conference registration opens

September 1

  • Advertisement submission portal closes

September 15

  • Deadline to submit a black & white PDF of your ad

Additional information can be found on our Advertising web page.

Association Meeting Submission Deadlines

Conference organizers are working to determine the best options for these requests. Additional information is forthcoming. Please contact conference organizers with questions.

Mid-February

  • Association Meeting submission portal opens
  • Conference registration opens

September 1

  • Association Meeting submission portal closes

Additional information can be found on our Association Meeting web page.

Special Event Submission Deadlines

Mid-February

  • Special Event submission portal opens
  • Conference registration opens

September 1

  • Special Event submission portal closes

September 15

  • Deadline to submit additional information and/or changes related to your special event submission

Additional information can be found on our Special Events web page.

In Memoriam Room Submission Deadlines

Conference organizers are working to determine the best options for these requests. Additional information is forthcoming. Please contact conference organizers with questions.

Mid-February

  • Memorial submission portal opens
  • Conference registration opens

October 1

  • Memorial submission portal closes

October 1-15

  • If you so choose, order flowers the week before the conference. Please prepare any other material you would like to have in honor of those being remembered.
The Conference will provide a book in which attendees can write condolence messages and a table on which you can place a framed photo, flowers, etc.
We have have a partnership with Ken of Chole’s Floral in Madison. You may contact Ken at 608-265-7945 to purchase flowers.
Flowers will be delivered to the Madison Concourse Hotel on Thursday, Oct 21st before the In Memoriam Room opens.

Meal Ticket Deadlines

Please note this option is not available for the 49th Annual Conference in 2021.