University of Wisconsin–Madison

Conference Deadlines

  • Symposium (Formerly PreConference) Submission Deadlines

    February 1

    • Symposium submission portal opens
    • Conference registration opens
    • Meal Ticket purchasing opens

    March 1

    • Symposium submission portal closes – all Symposium submissions due

    June 30

    • All participants must be registered by June 30th

    September 1

    • Last day to submit program schedule changes. Changes made after Sept 1 will not appear in the program book (only on the printed addendum)
    • Deadline for changing number of participants, requesting receptions/dinners, adjusting Concourse hotel arrangements

    September 15

    • Registration refund deadline

    October 1

    • Online registration closes. After October 1st, registration fees must be paid upon arrival to the conference and are $230 (non-student) and $120 (student and emeritus)
  • Panel, Round Table, & Single Paper Submission Deadlines

    February 1

    • Panel, Round Table, & Single Paper submission portals open
    • Conference registration opens
    • Meal Ticket purchasing opens

    April 2

    • Submission portals close – all submissions due

    June 30

    • All participants must be registered by June 30th

    September 1

    • Last day to submit program schedule changes. Changes made after Sept 1 will not appear in the program book (only on the printed addendum)

    September 15

    • Registration refund deadline

    October 1

    • Online registration closes. After October 1st, registration fees must be paid upon arrival to the conference
  • Film Submission Deadlines

    February 1

    • Film submission portal opens
    • Conference registration opens

    August 1

    • Film submission portal closes

    October 1

    • Ship DVD of film to the Center for South Asia in preparation of screening
  • Book Exhibit Submission Deadlines

    February 1

    • Book Exhibit submission portal opens
    • Conference registration opens

    September 1

    • Book Exhibit submission portal closes

    September 15

    • Deadline to choose a booth location and submit special AV needs (i.e. internet connection, phone line, etc.)

    October 8

    • Have sales materials shipped to the Madison Concourse Hotel between Monday, Oct 8 and Wednesday, Oct 10

     

    Additional information can be found on our Exhibits web page.

  • Advertisement Submission Deadlines

    February 1

    • Advertisement submission portal opens
    • Conference registration opens

    September 1

    • Advertisement submission portal closes

    September 15

    • Deadline to submit a black & white PDF of your ad

     

    Additional information can be found on our Advertising web page.

  • Association Meeting Submission Deadlines

    February 1

    • Association Meeting submission portal opens
    • Conference registration opens

    September 1

    • Association Meeting submission portal closes

     

    Additional information can be found on our Association Meeting web page.

  • Special Event Submission Deadlines

    February 1

    • Special Event submission portal opens
    • Conference registration opens

    August 1

    • Special Event submission portal closes

    September 15

    • Deadline to submit additional information and/or changes related to your special event submission

     

    Additional information can be found on our Special Events web page.

  • In Memoriam Room Submission Deadlines

    February 1

    • Memorial submission portal opens
    • Conference registration opens

    October 1

    • Memorial submission portal closes

    October 1-10

    • If you so choose, order flowers the week before the conference. Please prepare any other material you would like to have in honor of those being remembered.
    The Conference will provide a book in which attendees can write condolence messages and a table on which you can place a framed photo, flowers, etc.
    We have have a partnership with Ken of Chole’s Floral in Madison. You may contact Ken at 608-265-7945 to purchase flowers.
    Flowers will be delivered to the Madison Concourse Hotel on Thursday, Oct 11th before the In Memoriam Room opens.
  • Meal Ticket Deadlines

    February 1

    • Meal Ticket sales begin
    • Conference registration opens

    October 1

    • Deadline for purchasing Meal Tickets and selecting meal options (meat or vegetarian)

     

    Please note that no Meal Tickets will be for sale during the conference.

    Conference attendees who have not purchased their Meal Ticket online before the Oct 1 deadline can find food in the Madison Concourse Hotel, CIRC, located on the first floor of the hotel. You may also use the Restaurant Map provided in your program book to locate restaurants near the conference.