Conference Deadlines

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Symposium (Formerly PreConference) Submission Deadlines

February 1

  • Symposium submission portal opens
  • Conference registration opens
  • Meal Ticket purchasing opens

March 4

  • Symposium submission portal closes – all Symposium submissions due

June 30

  • All participants must be registered by June 30th

September 2

  • Last day to submit program schedule changes. Changes made after Sept 2 will not appear in the program book (only on the printed addendum)
  • Deadline for changing number of participants, requesting receptions/dinners, adjusting Concourse hotel arrangements

September 15

  • Registration refund deadline

October 1

  • Online registration closes. After October 1st, registration fees must be paid upon arrival to the conference and are $230 (non-student) and $120 (student and emeritus)

Panel, Round Table, & Single Paper Submission Deadlines

February 1

  • Panel, Round Table, & Single Paper submission portals open
  • Conference registration opens
  • Meal Ticket purchasing opens

April 1

  • Submission portals close – all submissions due

June 30

  • All participants must be registered by June 30th

September 2

  • Last day to submit program schedule changes. Changes made after Sept 2 will not appear in the program book (only on the printed addendum)

September 15

  • Registration refund deadline

October 1

  • Online registration closes. After October 1st, registration fees must be paid upon arrival to the conference

Film Submission Deadlines

February 1

  • Film submission portal opens
  • Conference registration opens

September 2

  • Film submission portal closes

October 1

  • Ship DVD of film to the Center for South Asia in preparation of screening

Book Exhibit Submission Deadlines

February 1

  • Book Exhibit submission portal opens
  • Conference registration opens

September 2

  • Book Exhibit submission portal closes

September 15

  • Deadline to choose a booth location and submit special AV needs (i.e. internet connection, phone line, etc.)

October 8

  • Have sales materials shipped to the Madison Concourse Hotel between Monday, Oct 8 and Wednesday, Oct 10

 

Additional information can be found on our Exhibits web page.

Advertisement Submission Deadlines

February 1

  • Advertisement submission portal opens
  • Conference registration opens

September 2

  • Advertisement submission portal closes

September 15

  • Deadline to submit a black & white PDF of your ad

 

Additional information can be found on our Advertising web page.

Association Meeting Submission Deadlines

February 1

  • Association Meeting submission portal opens
  • Conference registration opens

September 2

  • Association Meeting submission portal closes

 

Additional information can be found on our Association Meeting web page.

Special Event Submission Deadlines

February 1

  • Special Event submission portal opens
  • Conference registration opens

September 2

  • Special Event submission portal closes

September 15

  • Deadline to submit additional information and/or changes related to your special event submission

 

Additional information can be found on our Special Events web page.

In Memoriam Room Submission Deadlines

February 1

  • Memorial submission portal opens
  • Conference registration opens

October 1

  • Memorial submission portal closes

October 1-10

  • If you so choose, order flowers the week before the conference. Please prepare any other material you would like to have in honor of those being remembered.
The Conference will provide a book in which attendees can write condolence messages and a table on which you can place a framed photo, flowers, etc.
We have have a partnership with Ken of Chole’s Floral in Madison. You may contact Ken at 608-265-7945 to purchase flowers.
Flowers will be delivered to the Madison Concourse Hotel on Thursday, Oct 11th before the In Memoriam Room opens.

Meal Ticket Deadlines

February 1

  • Meal Ticket sales begin
  • Conference registration opens

October 1

  • Deadline for purchasing Meal Tickets and selecting meal options (meat or vegetarian)

 

Please note that no Meal Tickets will be for sale during the conference.

Conference attendees who have not purchased their Meal Ticket online before the Oct 1 deadline can find food in the Madison Concourse Hotel, CIRC, located on the first floor of the hotel. You may also use the Restaurant Map provided in your program book to locate restaurants near the conference.