Conference Deadlines

Mid-February

• Symposium submission portal opens
• Conference registration opens
• Meal Ticket purchasing opens

March 15

• Symposium submission portal closes – all Symposium submissions due

June 30

• All participants must be registered by June 30th

September 2

• Last day to submit program schedule changes. Changes made after Sept 2 will not appear in the program book (only on the printed addendum)
• Deadline for changing number of participants, requesting receptions/dinners, adjusting Concourse hotel arrangements

September 15

• Registration refund deadline

October 1

• Online registration closes. After October 1st, registration fees must be paid upon arrival to the conference and are $260 (non-student) and $120 (student and emeritus)

Mid-February

• Panel, Round Table, & Single Paper submission portals open
• Conference registration opens
• Meal Ticket purchasing opens

April 26

• Submission portals close – all submissions due

June 30

• All participants must be registered by June 30th

September 2

• Last day to submit program schedule changes. Changes made after Sept 2 will not appear in the program book (only on the printed addendum)

September 15

• Registration refund deadline

October 1

• Online registration closes. After October 1st, registration fees must be paid upon arrival to the conference

Mid-February

• Film submission portal opens
• Conference registration opens

September 1

• Film submission portal closes

October 1

• Ship DVD of film to the Center for South Asia in preparation of screening

Mid-February

• Book Exhibit submission portal opens
• Conference registration opens

September 1

• Book Exhibit submission portal closes

September 15

• Deadline to choose a booth location and submit special AV needs (i.e. internet connection, phone line, etc.)

October 8

• Have sales materials shipped to the Madison Concourse Hotel between Monday, Oct 12 and Wednesday, Oct 14

Additional information can be found on our Exhibits web page.

Mid-February

• Advertisement submission portal opens
• Conference registration opens

September 1

• Advertisement submission portal closes

September 15

• Deadline to submit a black & white PDF of your ad

Additional information can be found on our Advertising web page.

Mid-February

• Association Meeting submission portal opens
• Conference registration opens

September 1

• Association Meeting submission portal closes

Additional information can be found on our Association Meeting web page.

Mid-February

• Special Event submission portal opens
• Conference registration opens

September 1

• Special Event submission portal closes

September 15

• Deadline to submit additional information and/or changes related to your special event submission

Additional information can be found on our Special Events web page.

Mid-February

• Memorial submission portal opens
• Conference registration opens

October 1

• Memorial submission portal closes

October 1-10

• If you so choose, order flowers the week before the conference. Please prepare any other material you would like to have in honor of those being remembered.

Mid-February

• Meal Ticket sales begin
• Conference registration opens

October 1

• Deadline for purchasing Meal Tickets and selecting meal options (meat or vegetarian)

Please note that no Meal Tickets will be for sale during the conference.

Conference attendees who have not purchased their Meal Ticket online before the Oct 1 deadline can find food in the Madison Concourse Hotel, CIRC, located on the first floor of the hotel. You may also use the Restaurant Map provided in your program book to locate restaurants near the conference.