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Symposium (Formerly PreConference) Submission Deadlines
February 1
- Symposium submission portal opens
- Conference registration opens
- Meal Ticket purchasing opens
March 4
- Symposium submission portal closes – all Symposium submissions due
June 30
- All participants must be registered by June 30th
September 2
- Last day to submit program schedule changes. Changes made after Sept 2 will not appear in the program book (only on the printed addendum)
- Deadline for changing number of participants, requesting receptions/dinners, adjusting Concourse hotel arrangements
September 15
- Registration refund deadline
October 1
- Online registration closes. After October 1st, registration fees must be paid upon arrival to the conference and are $230 (non-student) and $120 (student and emeritus)
Panel, Round Table, & Single Paper Submission Deadlines
February 1
- Panel, Round Table, & Single Paper submission portals open
- Conference registration opens
- Meal Ticket purchasing opens
April 1
- Submission portals close – all submissions due
June 30
- All participants must be registered by June 30th
September 2
- Last day to submit program schedule changes. Changes made after Sept 2 will not appear in the program book (only on the printed addendum)
September 15
- Registration refund deadline
October 1
- Online registration closes. After October 1st, registration fees must be paid upon arrival to the conference
Film Submission Deadlines
February 1
- Film submission portal opens
- Conference registration opens
September 2
- Film submission portal closes
October 1
- Ship DVD of film to the Center for South Asia in preparation of screening
Book Exhibit Submission Deadlines
February 1
- Book Exhibit submission portal opens
- Conference registration opens
September 2
- Book Exhibit submission portal closes
September 15
- Deadline to choose a booth location and submit special AV needs (i.e. internet connection, phone line, etc.)
October 8
- Have sales materials shipped to the Madison Concourse Hotel between Monday, Oct 8 and Wednesday, Oct 10
Additional information can be found on our Exhibits web page.
Advertisement Submission Deadlines
February 1
- Advertisement submission portal opens
- Conference registration opens
September 2
- Advertisement submission portal closes
September 15
- Deadline to submit a black & white PDF of your ad
Additional information can be found on our Advertising web page.
Association Meeting Submission Deadlines
February 1
- Association Meeting submission portal opens
- Conference registration opens
September 2
- Association Meeting submission portal closes
Additional information can be found on our Association Meeting web page.
Special Event Submission Deadlines
February 1
- Special Event submission portal opens
- Conference registration opens
September 2
- Special Event submission portal closes
September 15
- Deadline to submit additional information and/or changes related to your special event submission
Additional information can be found on our Special Events web page.
In Memoriam Room Submission Deadlines
February 1
- Memorial submission portal opens
- Conference registration opens
October 1
- Memorial submission portal closes
October 1-10
- If you so choose, order flowers the week before the conference. Please prepare any other material you would like to have in honor of those being remembered.
Meal Ticket Deadlines
February 1
- Meal Ticket sales begin
- Conference registration opens
October 1
- Deadline for purchasing Meal Tickets and selecting meal options (meat or vegetarian)
Please note that no Meal Tickets will be for sale during the conference.
Conference attendees who have not purchased their Meal Ticket online before the Oct 1 deadline can find food in the Madison Concourse Hotel, CIRC, located on the first floor of the hotel. You may also use the Restaurant Map provided in your program book to locate restaurants near the conference.